PreZep - Privacy Policy

PRIVACY POLICY

PreZep is committed to protecting your privacy and securing your data in compliance with UK GDPR, the Data Protection Act 2018, and all relevant international privacy laws. By using our website or services, you agree to the practices outlined in this policy.

1. Who We Are & What Data We Collect

PreZep is a UK-based Prep Centre providing receiving, inspection, labelling, packaging, warehousing, fulfilment, order processing, and related services for e-commerce sellers.

We collect only the information necessary for safe and accurate service delivery.

A. Information You Provide

Name, email, phone number, business details, addresses, product/SKU data, order details, "Start Your Prep" form details, contact form messages, billing information, and service instructions.

B. Automatically Collected Data

IP address, browser & device details, website usage, cookies, analytics tracking, and behavioural data.

C. Data From Third Parties

Courier partners (Royal Mail, Evri, DPD, UPS, Yodel, DHL), eCommerce platforms (Amazon, TikTok Shop, Shopify, eBay, Temu, Walmart), payment providers, warehouse software, and communication tools.

PreZep does not collect sensitive data unless required by law.

2. How We Use Your Information & Legal Bases

Your information is used only for legitimate business purposes:

A. Service Operations

Receiving, inspection, labelling, packaging, storage, inventory tracking, order processing, shipping, and returns management.

B. Communication

Order updates, shipment notifications, inventory alerts, support messages, and service discussions.

C. Platform Integrations

When you connect to Amazon, Shopify, TikTok Shop, eBay, or others, we access only the data required for order fulfilment (customer name, address, order contents, SKU quantities).

We never access financial information or make account changes.

D. Billing & Accounting

Invoice generation, payment processing, tax compliance, and financial reporting.

E. Website Improvement & Analytics

Website performance, user behaviour, service optimisation, and traffic analysis.

F. Legal Obligations

Fraud prevention, compliance with government requests, and regulatory requirements.

Legal Bases for Processing: Contractual necessity, legitimate interest, legal obligation, and consent (only for marketing).

3. Security, CCTV, Third-Party Tools & International Transfers

PreZep uses strong security standards to protect your data:

A. Warehouse CCTV

Our warehouse is monitored 24/7 for safety, theft prevention, and compliance. Footage is stored securely and accessed only when necessary.

B. Third-Party Tools

We use trusted, GDPR-compliant tools for inventory management, fulfilment, courier label creation, email notifications, billing, reporting, and IT security.

C. International Data Transfers

Some data may be accessed outside the UK due to global operations. All transfers follow UK GDPR-approved mechanisms to ensure full protection.

D. Data Security Measures

Encrypted databases, restricted staff access, secure servers, firewalls, anti-virus protection, audits, password-protected systems, and backup servers.

We continuously update security to prevent unauthorised access.

4. Data Retention, Email Consent & User Rights

A. Data Retention

We keep information only as long as needed for service delivery, legal/tax purposes, and business record-keeping.

You may request deletion unless retention is legally required.

B. Communication & Marketing

We send operational messages (updates, billing, service notices).

Marketing emails are sent only if you opt in, and you may unsubscribe at any time.

C. Your GDPR Rights

You have the right to access, correct, delete, restrict processing, object to certain uses, request data portability, and withdraw consent.

Requests can be made at team@prezep.com and will be answered within 24–48 hours.

5. Cookies, Tracking Technologies & Data Breach Policy

A. Cookies & Tracking

Our website uses cookies to improve user experience, personalise content, analyse traffic, and monitor performance.

You may disable cookies through your browser.

B. Data Breach Procedure

In the unlikely event of a breach:

  • Affected individuals will be notified immediately
  • UK authorities will be informed if required
  • We will secure the system and prevent recurrence
  • The incident will be documented for legal compliance
  • C. Third-Party Links

    We are not responsible for the privacy practices or content of external websites linked on our site.

    6. Children's Privacy, Data Sharing & Usage Limits

    A. Children's Data

    Our services are not intended for individuals under 18. We do not knowingly collect children's information.

    B. Data Sharing (Only When Necessary)

    We do not sell or trade personal data. Data may be shared only with:

  • Courier partners
  • Payment processors
  • Warehouse/admin software
  • IT/security providers
  • Accountants, auditors & legal authorities
  • eCommerce platform integrations
  • All partners follow strict privacy and confidentiality standards.

    C. Purpose Limitation

    Your data is never used for activities unrelated to fulfilment, security, support, or legal compliance.

    7. Policy Updates & Contact Information

    PreZep may update this Privacy Policy when necessary. The "December 1, 2025" date will always reflect the most recent version.

    For questions regarding your privacy or data rights:

    For any questions, contact:

    team@prezep.com